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Corso Vittorio Emanuele II, 39 - Roma 0669207671

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PRIVACY STATEMENT – For Employees, Collaborators, Professors

This document is aimed at informing all people interested in providing their professional work in performance of a contract of whatever typology and duration with the International Telematic University UNINETTUNO (hereafter referred to as UTIU) on how the personal data provided to participate in a competition-based selection, launched by a public call, or upon request of information for a possible private negotiation or during a private negotiation aimed at staff recruitment and on how their personal data will be processed during the whole duration of their employment relationship.
This document is also meant at updating information already supplied to the whole staff recruited.
The European Union 216/679 Regulation protects all physical people as regards the treatment of their personal data that is carried out by the holder of the treatment, based in the territory of the European Union, and entitles them to a set of rights, listed below, that, if necessary, may be exercised against it.
UTIU has his head office in Rome, Corso Vittorio Emanuele II n. 39 and for this reason it applies the EU Regulation 2016/679 to all personal data treatments, including those required to carry out distance learning activities and is, formally, the Holder of these treatments.
UTIU can be contacted by the concerned people at the postal addresses and telephone numbers available in its website on: https://www.uninettunouniversity.net .
The person responsible for data protection is Lawyer Gaetano Giordano who can be contacted via e-mail at the following address: dpo@uninettunouniversity.net or by tel./fax at the following number: +390637511524. The concerned people can contact him as regards any matters related to the treatment of their personal data and to the exercise of their rights ensuing from the above-mentioned Regulation. He has the duty of confidentiality as regards the performance of his functions.
Given the above, UTIU wishes to provide the concerned people the following information:

A) In case of personal data provided by any concerned person to participate in a competition-based selection, launched by UTIU by means of public call for recruiting professors, researchers or to allocate research grants or to award the post of a foreign mobility-based lecturer:

  • The personal data provided upon applying to participate in a competition-based selection and, in particular, the identification data of the concerned person and the information related to his academic career and to his previous professional activities with the Public Administration, the personal data related to any criminal convictions or enjoyment of civil rights, if required by the call, the certificates including the above-mentioned personal data or replacement statements made by the concerned person, are all required in order to assess participation requirements, to form the relative chart, for a possible personal recruitment and to conclude the relative employment contract;
  • It is not necessary to get your consent since the procedures of collection, recording, processing, consultation and assessment of these personal data by the Owner and of those related to any criminal convictions or enjoyment of civil rights, if required by the call, are required for the performance of the a task of public interested related to the exercise of public powers of which it itself is responsible and in order to comply with a legal obligation given that in order to hire teaching personnel it is obliged, as per law n° 240/2010, to treat all these personal data;
  • The personal data will be communicated to the relevant public authorities (MIUR, Certifying Authorities, other Universities) in order to communicate the result of the procedure and carry on random controls on the truthfulness of their statements and on the information provided by the participant;
  • Upon completion of the competition-based selection all the personal data of the concerned person will be kept by the Owner exclusively for record-keeping purposes in the public interest for a limitless period of time.

B) In case of personal data provided by any concerned person upon submission of request for an interview or application made for recruitment purposes:

  • The personal data provided are required to assess his educational and professional experiences for a possible recruitment based on employment relationship with the Owner;  
  • It is not necessary to get your consent since the procedures of collection, recording, processing and consultation of these personal data by the Owner are aimed, upon request of the concerned person, at the potential conclusion of a contract in which he himself may be one of the contracting parties;
  • The provided personal data will be kept for a maximum period of 12 months and if, within this period, the contract may not be concluded they will not be communicated to any other subject and will be eliminated;
  • If, among the personal data provided, there may be data that are irrelevant or anyhow exceeding or inconsistent with the above-mentioned purposes, the Owner shall immediately eliminate them and, if this may not be possible, will eliminate all the data provided, promptly notifying it to the concerned person;
  • Additionally, by any means and at any time before the conclusion of the contract, the concerned person may ask UTIU not to be contacted anymore and to eliminate all his personal data;

C) In case of personal data provided by each concerned person upon hiring or anyhow acquired during the employment relationship:

  • Personal data provided by the concerned person (identification data, physical and electronic addresses, telephone numbers, curriculum vitae, bank details for paying salaries, taxation and social insurance-related data, work relations with the Public Administration) or anyhow acquired during the employment relationship (video lessons, teaching activity, research activity) or from time to time, those related to relatives or family members (requests for leaves or vacation periods for assistance as per Law n° 104/92 or for maternity or parental leave) are necessary for a fair implementation of the work relation or to comply with specific legal obligations;
  • Before the starting of the teaching activities and, in any case, not later the 31st October of each year, the Owner must publish, in its website, in the “Database of the Educational Offer” page, the scientific curricula of the professor in charge of the course and of the other professors involved, and other information on their respective roles and activities in the faculty they belong to;
  • The banks with which the Owner has relationships that may be the recipients of identification data and bank details of the concerned person for paying his salaries;
  • The public authorities that are relevant as regards social security, welfare and security on the working place (INPS and INAIL), the Ministry of Inner Affairs and its decentralized boards, the Ministry of Finances, the Territorial Employment Directorate may be the recipients of the identification data and of data related to the health conditions of the concerned person for the supply of the public services envisaged at employment level and to carry on controls on the truthfulness of the statements and information provided;
  • It is not necessary to get your consent for the treatment of the above-mentioned personal data, including those related to your health conditions and to those of relatives or family members, since the procedures of collection, recording, processing, consultation and communication of these personal data by the Owner are required for the execution of the contract in which the concerned person is one of the contracting parties and to comply with its obligations and exercise the specific rights of the Owner or of the concerned person in the field of labor law and social security;
  • Some personal data directly or indirectly referable to the professional activity of the concerned person may be acquired in the occasion of targeted control activities by the Owner in the purpose of protecting its company goods; however, for more complete information on the modes of use of the working tools, on the extent and modes of control and, in particular, on those carried on through automated procedures, on the nature and typology of the processed data and on the balancing of potentially conflicting interests, the Owner prepared a specific document that must be communicated to each concerned person;  
  • The personal data of the concerned person treated for the purposes related to the execution of employment relationship will be kept by the Owner for the whole duration of the contract and upon its conclusion they will be kept in the records up to the expiry of the normal prescription terms as per art. 2946 of the Civil Code and later on eliminated.

D) In case of personal data provided by the administrative or technical personnel upon hiring or anyhow acquired during the employment relationship:

  • Personal data provided by the concerned person (identification data, physical and electronic addresses, telephone numbers, curriculum vitae, bank details for paying salaries, taxation and social insurance-related data, memberships in trade unions) or anyhow acquired during the employment relationship (punching reporting sheets, requests of vacancy or leave periods) the data related to his health conditions (requests of leaves or sick leaves), or, from time to time of one of his relatives or family members (requests for leaves or vacation periods for assistance as per Law n° 104/92 or for maternity or parental leave) are necessary for a fair implementation of the work relation or to comply with specific legal obligations;
  • As regards the personnel attendance tracking, the Owner installed, in the company’s premises, tools aimed at recording the employees’ punch-ins and punch-outs that collect their personal data (personal data and punching timings) through the manual use of a device (magnetic badge card) univocally assigned to each employee, these tools are connected to the company’s network and transmit the detected data through an applicative software package (Speed attendances), this program allows for processing the information in order to measure the duration of the work performance to establish the correct quantification of the periodic salary as well as to fairly manage the work relationship, in terms of physical presence or absence of the employee on the workplace in function of the contract rights and duties of both parties;
  • Still, as regards the personnel attendance tracking as well as the management of the working activity from remote for what concerns the requests of leaves, holidays or sick leaves (Smart Working), in the company’s premises the Owner installed a digital system based on the EcosAgile software system that, by means the eClock (App) application software package, installed on the employee’s mobile device (smartphone, tablet etc.), is able to localize him when punching in or out and to remotely manage communications about his requests for leave, holiday and absence and about the related authorizations;
  • The eClock attendance tracking system deals exclusively with some of the personal data of the concerned person (personal data, punching timing, requests, justifications and authorizations, temporary and limited to the company’s premises geo-localization) as well as the installation of the application software package and the use of the system are optional for the employee who, at any time, is always free to resume the use of the attendance tracking system based on a badge card;
  • The concerned person logs in to the system by means of univocal access credentials (user ID and password), at the first launch, the App notifies him that he will be geo-localized and an information pop-up window will ask him his consent and it will also notify him, through a colored icon the temporary running of the geo-localization feature (green=on, grey=off), the geo-localization data will be stored by the App only when the concerned people will ask it by pushing the punch-in or punch-out button for each punch, the recorded information (time and date, personal data, geographical coordinates, visual map) will be able to be checked by the concerned person both real-time and catch-up, no other functionality of the App used the geo-localization and no other information related to geo-localization is transferred and, in any case the attendance tracking system does not apply a systematic monitoring and it does not track the position and/or the movements of the employee;
  • The data detected by the App are transferred into the “Cloud” to EcosAgile Web-based system in an encrypted mode and stored into the relative server localized in Italy that can be accessed only by technicians expressly authorized by the Owner;
  • The banks with which the Owner has relationships that may be the recipients of identification data and bank details of the concerned person for paying his salaries;
  • The public authorities that are relevant as regards social security, welfare and security on the working place (INPS and INAIL), the Ministry of Inner Affairs and its decentralized boards, the Ministry of Finances, the Territorial Employment Directorate may be the recipients of the identification data and of data related to the health conditions of the concerned person for the supply of the public services envisaged at employment level and to carry on controls on the truthfulness of the statements and information provided;
  • The trade union of which the concerned person is member can by the recipient of some personal data within the limits of the agreements concluded with the employee;
  • It is not necessary to get your consent for the treatment of the above-mentioned personal data, including those related to your health conditions and to those of relatives or family members, since the procedures of collection, recording, processing, consultation and communication of these personal data by the Owner are required for the execution of the contract in which the concerned person is one of the contracting parties and to comply with its obligations and exercise the specific rights of the Owner or of the concerned person in the field of labor law and social security;
  • Some personal data directly or indirectly referable to the professional activity of the concerned person may be acquired in the occasion of targeted control activities by the Owner in the purpose of protecting its company goods; however, for more complete information on the modes of use of the working tools, on the extent and modes of control and, in particular, on those carried on through automated procedures, on the nature and typology of the processed data and on the balancing of potentially conflicting interests, the Owner prepared a specific document that must be communicated to every concerned person;  
  • The personal data of the concerned person treated for the purposes related to the execution of employment relationship will be kept by the Owner for the whole duration of the contract and upon its conclusion they will be kept in the records up to the expiry of the normal prescription terms as per art. 2946 of the Civil Code and later on eliminated.

In all the above-mentioned cases each concerned person has a right to ask the Owner for the:

  • Correction of incorrect personal data related to him;
  • Integration of the incomplete ones;
  • Elimination of these data if they were illicitly treated or if their elimination is necessary to comply with legal obligations;
  • Limitation of the treatment of only the personal data related to him of which the concerned person does not deny the correctness, waiting for the conclusion of checks on the denied ones and being accordingly informed before the above-mentioned limitation is removed;
  • Return of the provided personal data, in a structured format, of common use and readable by an automatic device, or the transmission of them to another owner of the treatment, also in a direct way, if technically feasible. The personal data that were not provided by the concerned person and those treated for the performance of task of public interest or connected to public powers of which the Owner of the treatment is responsible are excluded.

Any requests can be submitted to the Owner by calling the following numbers: tel. +3906692076.70 / +3906692076.71 or sending an e-mail to:info@uninettunouniversity.net .
UTIU will assure a follow-up to any request of the concerned person with no unjustified delay and, anyway, within a month from its reception. This term may be extended to maximum two months and it will be up to the Owner to communicate to the concerned person the extension and the reasons for the delay, within a month from the reception of the request.
In the case where the requests of the concerned person may be groundless or excessive, particularly for their reiterative character, the Owner has a right to charge a fee for the relative expenses or even reject the request.
In case the concerned person deems that the treatment involving him infringes the EU Regulation 2016/679 or that the Owner did not comply with its obligations related to the exercise of the above-mentioned rights, he has a right, as per art. 77 of the same Regulation, to submit a claim to the Supervisory Authority, based in the Member State, where he usually resides or works or to that one that is based in the place where the possible infringement occurred. Any other administrative or jurisdictional claim is excluded.